1. If I am working in multiple districts who pays me and when?
a. Please refer to the School District Employer and Substitute Pay Dates link to determine who your employer is, who will
pay you, and when you will be paid
b. Check with the school districts for pay schedule and rates if they are not listed
c. Oregon k-12 school districts pay Licensed Substitute based on a state set rate of $187.91 per
day. This rate is for the 2019-2020 school year
d. Licensed Substitutes are paid for either a full or half day.
i. Working 4 hours or under is considered half day pay
ii. Over 4 hours worked is paid as a full day
iii. Schools have the right to have the substitute to stay for the entire paid time regardless of the actual hours listed on Absence Management formerly AESOP.
For example, if the job is listed for 3 hours, pay is for 4 hours and the substitute is obligated to work assisting the school for the full 4 hours in other duties as assigned.
The same applies if the job is for MORE than 4 hours and less than 8 hours. The substitute is obligated to work for the hours paid
e. Classified substitutes are paid by the hour and vary by the position and school district. Contact the School District directly for current pay rates. If you are employed by Edustaff, please contact them directly for pay rates, not the school district.
2. Who do I work for?
a. Please refer to the School District Employer and Substitute Pay Dates link
b. CTA acts ONLY as the hiring and placement agent
3. How do I acquire an employment reference or verification for my sub employment?
a. Please refer to the School District Employer and Substitute Pay Dates link to determine who is the Employer to contact where the substitute work was completed for reference or verification.
b. CTA will not provide this information to prospective employees
4. I would (would not) like to substitute at a specific school (District), how do I change my profile on where I receive calls to sub?
a. Log in to Absence Management to change your Profile to reflect the schools you would (would not) like to work at by going in to your Preferences
b. To ADD/REMOVE school districts please send Substitute Services an email at firstname.lastname@example.org as you cannot do this yourself
5. Who should I tell if my availability changes?
a. Log in to Absence Management formerly AESOP to change your Profile by adding Non-Work Days
b. If you no longer wish to substitute - please send an email to email@example.com
6. How do I renew my substitute license(s)?
Contact the Oregon Teacher Standards and Practices Commission
7. If I am running late for the job assignment, whom do I contact?
a. If arrival at the job site is in a reasonable amount of time, call the CTA Sub Helpdesk at 866-373-4321 and the school where the position is located. Advise at what the expected arrival time will be. In most situations, accommodations can be made, however, it is the school’s decision if a late arrival will be accepted
8. I received a call for a job that starts in 15 MINUTES! I know I cannot arrive to the school in that time so what do I do?
a. If arrival at the job site is in a reasonable amount of time, call the CTA Sub Help Desk at 866-373-4321 and school where the position is located. Advise at what the expected arrival time will be. In most situations, accommodations can be made, however, it is the school’s decision if a late arrival will be accepted
9. What happens if the job is cancelled and I have already shown up at the job site?
a. Oregon employment law does not require that an employee be paid for Show up time; it only requires paying an employee for time actually worked. A job can be cancelled or cut short due to lack of work after a person is at work. The employer is required to pay for actual time worked. Please refer to Oregon Bureau of Labor and Industries for clarification
b. Many school districts have adopted the courtesy to pay a substitute for show up time if a job was cancelled. This varies by school district